Now, create a negative balance in Accounts Payable (A / P), and entrepreneurs who care to understand their own books not how the problem happened or what to do. Here’s the scoop:
A negative balance in the A / P can sometimes mean that the accounts are entered, and checks written against those accounts, but the original bills somehow got deleted or destroyed. The bill-payment checks left “hanging” in the system, creating a negative balance in the A / P
If you notice a negative balance in the A / P, or even if some suppliers who show negative balance in the Vendor list, go to the Reports menu and select suppliers and debts. Then select the report with unpaid bills. Scan through the report and looking for negative amounts. If you apply, double-click them.
After double-clicking, a bill payment must open control. Look at the lower half of the screen. Possibly there will be no bill established here, no amount whatsoever to indicate that this control was applied to an invoice. If so, this window open late, and go to the Vendors menu. Select Enter Bills. Enter a bill to the vendor you just saw on the last screen. Make sure you use the same amount that you saw on the check. You must guess the correct due date – better yet, try to locate the original bill so you can get the right information off. After entering it, click Save and New to leave the window open when you introduce more bills, or Save and Close to close the window when finished.
after entering the bill, go back to the bill-payment check. Look at the lower half of the screen – the bill should be there. If it is, place a check next to it, and enter the correct amount (the amount on the check) in the far right column. Click Save and Close. QuickBooks asks if you are sure that you save the transaction -. Click Yes
Go to the unpaid bills Detail report and click Refresh. The bill-payment check, which the negative amount is due on the report should be gone now. Follow these steps for any negative amount that this report
Important notice that you do not repay the reformatted accounts – Do not use pay function accounts .. The original bill-payment checks were the system, and we just used that controls reintroduced bills. If you inadvertently to pay the accounts introduced again, this will not solve the problem of having a negative balance in the A / P.
If you see negative amounts or changes applied to them, that is a matter beyond the scope of this article.